We do standups to keep the team aware of what everyone is doing, and to identify roadblocks. Doing them on IRC means we can
- log the minutes
- have remote participants
- be in more than one standup at once (eg Project Manager)
Standups should be short - approx 10 minutes. To make this happen attendees should have their minutes typed in advance, ready to cut and paste.
Normally standups should be organised and run by the engineers, not the project manager. This is not to say that the project manager should not be present; indeed they should be there.
Even projects involving one engineer working solo should create daily standup minutes. Obviously this is not ideal and we should normally aim to ensure that engineers are not working solo for long periods. In this case, engineers may be encouraged to simply email their standup notes to the internal project mailing list instead.
To avoid wasting time, it is important for all participants to be prepared ahead of time, and to not wait long for people who're present but not alert on IRC. Wake them up with whatever means, or start the standup without them. Otherwise a 10-minute standup may easily be preceded by a 15-minute wait for everyone to be be awake on IRC.
Standups should be recorded in the project's log. A good name for a
file would be standup-YYYYMMDD.mdwn in the log directory. Don't forget
the standup a title and a date entry so that the log is kept in order.
All engineers and managers associated with any given project should be capable of running a standup, logging the activity and pushing standup minutes to the project management wiki.
Performing a standup
- The Host
- The Engineers (Engineer 1, Engineer 2, Engineer 3)
- The Absent Engineers (Engineer 4)
This script shows an example IRC standup, as performed at Codethink. The format of the engineers' minutes may vary but the minutes posted by everyone usually include the same things: done, doing, today/next, issues/points.
The host drives the meeting, as follows:
- the host pings on IRC a short while in advance, eg 'standup in 17 minutes'
- engineers prepare their standup comments
- at the start time, the host asks engineers to indicate their presence
- the engineers participating in the meeting respond
- the host reports the order in which the engineers have responded as the order for posting their minutes
- engineers participating in the meeting post their minutes in the
- the first engineer posts their name first, then their minutes, then the name of the next engineer (typically the first engineer's report will be that of the host themselves),
- everyone else posts their sentences, ending with the name of the next engineer,
- the last person ends by indicating that they is finished and that the discussion may begin
- the host drives the discussion by discussing the points raised in
the minutes and anything that comes up during the discussion itself
CRITICALLY the engineers should wait for the host to ask them to
discuss any given point. There should never be more than one point
being discussed simultaneously. Engineers may indicate a need to
another discussion point by simply posting
_o/to the channel (raising ones hand).
- the host should ensure actions are clearly identified, and assigned to named people, to follow up any issues which were raised but not fully resolved in the standup. If in doubt, the host should push actions to the project manager.
Keep it short
Standups are supposed to be short. Avoid deep and long technical discussions. Instead, decide to discuss them after the standup and quickly agree a time, place and participants.
The phrases used in this script are not set in stone, and may evolve on specific projects. Some people use "meeting time, sound off" to ask people to indicate their presence, others may prefer different phrasing.
Raising hands during the discussion
A few emoticons that are commonly used to indicate someone has a point or issue to raise in the discussion phase of standups:
_o_ = nothing to say _o/ = I have something to discuss \o/ = Here! Here! Here! I have something urgent!
It's generally recommended to treat
\o/ like a regular
An example standup
<Host> It's standup time everybody, please indicate your presence ... Host waits for people to say something ... <Engineer 3> hi <Engineer 1> here <Engineer 2> hello ... Host waits some more, Engineer 4 is not responding ... <Host> Is Engineer 4 working today? <Engineer 1> No, he's off ill <Host> Ok. Order: Host, Engineer 3, Engineer 1, Engineer 2 <Host> ## Lesley Engineeryface <Host> * Done - S6712: Get some cake made * Today - S6713: Eat some cake ## Jon Smith <Engineer 3> * Done - S1234: Do this and that - S4321: Do that other thing that needed to be done * Today - S5235: Debug this problem we're having - S1235: Fix that bug in software X * Points - Hardware is dysfunctional, might need replacing ## Flavia MacGrizzlie <Engineer 1> * Done - S5444: Build a system to deploy to the hardware - S3311: Write some documentation for the customer - A couple of meetings to discuss the next steps * Today - S4123: Write meeting report - S1111: Document API for software X <Engineer 2> ## Stewart Rod * Done - Nothing, had yesterday off * Today - S5930: Test functionality Y in software X * Points - I'm a bit short on tasks, can we do some planning? # Discussion <Host> Ok, we'll first discuss the points you've raised <Host> Engineer 3, what are the problems with the board? <Engineer 3> It randomly crashes, I'm suspecting damaged memory <Host> Can you email me a summary of the problem so that I can forward it to the customer to ask for a replacement? <Engineer 3> Sure! <Host> Engineer 2, unfortunately we have a tight schedule, so we cannot do planning today. Please check with the others about what you can do to help and we'll do some planning tomorrow <Engineer 2> Ok, no problem <Host> Are there any other points to discuss? <Engineer 2> o/ <Engineer 3> o/ <Host> Engineer 2, go ahead <Engineer 2> I'm getting a haircut around lunchtime, so I might be unavailable for about 1 1/2 hours <Host> Ok, that shouldn't be a problem, just make sure nobody is waiting for you on something <Engineer 2> Will do <Host> Engineer 3, your turn <Engineer 3> This only just came to my mind: if we send my hardware off to get a replacement, we only have a single board to work with. That will impact our productivity. Can we get some spares with the replacement perhaps to not have this bottleneck again in the future? <Host> I'll create a card for the Portia McManager to ask for that. <Host> Anything else? ... Host waits 20-30 seconds ... <Host> If not, I suggest we end the standup in 5 ... Host waits 2 seconds ... <Host> 4 ... Host waits 2 seconds ... <Host> 3 ... Host waits 2 seconds ... <Host> 2 ... Host waits 2 seconds ... <Host> 1 ... Host waits 2 seconds ... <Host> Meeting ends ... A few moments/minutes later ... <Host> Meeting minutes uploaded: http://url/to/the/minutes
Note: This document is licensed under CC-BY-SA and was originally created by Codethink Ltd.
- Using STPA with software-intensive systems
- Codethink achieves ISO 26262 ASIL D Tool Certification
- RISC-V: running GNOME OS on SiFive hardware for the first time
- Automated Linux kernel testing
- Native compilation on Arm servers is so much faster now
- Higher quality of FOSS: How we are helping GNOME to improve their test pipeline
- RISC-V: A Small Hardware Project
- Why aligning with open source mainline is the way to go
- Build Meetup 2021: The BuildTeam Community Event
- A new approach to software safety
- Does the "Hypocrite Commits" incident prove that Linux is unsafe?
- ABI Stability in freedesktop-sdk
- Why your organisation needs to embrace working in the open-source ecosystem
- RISC-V User space access Oops
- Tracking Players at the Edge: An Overview
- What is Remote Asset API?
- Running a devroom at FOSDEM: Safety and Open Source
- Meet the codethings: Understanding BuildGrid and BuildBox with Beth White
- Streamlining Terraform configuration with Jsonnet
- Bloodlight: Designing a Heart Rate Sensor with STM32, LEDs and Photodiode
- Making the tech industry more inclusive for women
- Bloodlight Case Design: Lessons Learned
- Safety is a system property, not a software property
- RISC-V: Codethink's first research about the open instruction set
- Meet the Codethings: Safety-critical systems and the benefits of STPA with Shaun Mooney
- Why Project Managers are essential in an effective software consultancy
- FOSDEM 2021: Devroom for Safety and Open Source
- Meet the Codethings: Ben Dooks talks about Linux kernel and RISC-V
- Here we go 2021: 4 open source events for software engineers and project leaders
- Xmas Greetings from Codethink
- Call for Papers: FOSDEM 2021 Dev Room Safety and Open Source Software
- Building the abseil-hello Bazel project for a different architecture using a dynamically generated toolchain
- Advent of Code: programming puzzle challenges
- Improving performance on Interrogizer with the stm32
- Introducing Interrogizer: providing affordable troubleshooting
- Improving software security through input validation
- More time on top: My latest work improving Topplot
- Cycling around the world
- Orchestrating applications by (ab)using Ansible's Network XML Parser
- My experience of the MIT STAMP workshop 2020
- Red Hat announces new Flatpak Runtime for RHEL
- How to keep your staff healthy in lockdown
- Bloodlight: A Medical PPG Testbed
- Bringing Lorry into the 2020s
- How to use Tracecompass to analyse kernel traces from LTTng
- Fixing Rust's test suite on RISC-V
- The challenges behind electric vehicle infrastructure
- Investigating kernel user-space access
- Consuming BuildStream projects in Bazel: the bazelize plugin
- Improving RISC-V Linux support in Rust
- Creating a Build toolkit using the Remote Execution API
- Trusting software in a pandemic
- The Case For Open Source Software In The Medical Industry
- My experiences moving to remote working
- Impact of COVID-19 on the Medical Devices Industry
- COVID-19 (Coronavirus) and Codethink
- Codethink develops Open Source drivers for Microsoft Azure Sphere MediaTek MT3620
- Codethink partners with Wirepas
- Testing Bazel's Remote Execution API
- Passing the age of retirement: our work with Fortran and its compilers
- Sharing technical knowledge at Codethink
- Using the REAPI for Distributed Builds
- An Introduction to Remote Execution and Distributed Builds
- Gluing hardware and software: Board Support Packages (BSPs)
- Engineering's jack of all trades: an intro to FPGAs
- Bust out your pendrives: Debian 10 is out!
- Why you should attend local open source meet-ups
- Acceptance, strife, and progress in the LGBTIQ+ and open source communities
- Codethink helps York Instruments to deliver world-beating medical brain-scanner
- Codethink open sources part of staff onboarding - 'How To Git Going In FOSS'
- Getting into open source
- How to put GitOps to work for your software delivery
- Open Source Safety Requirements Analysis for Autonomous Vehicles based on STPA
- Codethink engineers develop custom debug solution for customer project
- Codethink contributes to CIP Super Long Term Kernel maintenance
- Codethink creates custom USB 3 switch to support customer's CI/CD pipeline requirements
- Codethink unlocks data analysis potential for British Cycling
- MIT Doctor delivers Manchester masterclass on innovative safety methodology
- Balance for Better: Women in Technology Codethink Interviews
- Introducing BuildGrid
- Full archive